Information for UG New Entrants (2025-2026)

Information for the UG New Entrants admitted through JEE (Advanced) 2025, Preparatory 2024, INMO 2025, and UCEED 2025 at IIT Bombay to Undergraduate Programmes (B.Tech., B.Tech. + M.Tech., B.Des., and B.S.)

• Schedule for Orientation programme (from 21^st July 2025 to 26^th July 2025) To be updated soon
• Details of Fees Payable by UG New Entrants - 2025 New

Please read the following information carefully and comply with the smooth onboarding:

• A welcome email shall be sent to all undergraduate new entrants on their registered email address by 17^th July 2025 by 10:00 pm. This email shall contain login details for the IIT Bombay IT services as well as Hostel room information.

• Your IITB roll number will be your primary identification number in the Institute.

Before Coming to the Institute:

• Visit https://www.cc.iitb.ac.in/page/newentrants to accept the IT Access Policy and activate your IT services login ID. Your login ID is your Roll Number (in lowercase), and your initial password will be shared on your registered email ID.

• Log in to the ASC portal https://portal.iitb.ac.in/asc and complete the following tasks without fail.

  • Fill out the personal information and accept the declarations.

  • Pay the Semester Mess Advance (SMA).

    • It is mandatory to pay SMA as soon as the roll number is generated. In case of any delay due to unavoidable reasons, please note that the last date for SMA payment is 29^th July 2025. Standard late fee per day is applicable if you fail to do so by this deadline. Students can inquire about SMA payment with their respective Hostel Managers when they arrive on campus for room allotment.

    • Students who are eligible for free messing must pay the SMA and apply for free messing after joining the Institute.

  • Pre-filled forms are available on the ASC Portal. Take a printout, affix photographs, and bring these pre-filled documents with you. You will be signing these documents at the registration desk.

    • Student and Parent Declaration Form (to be submitted to respective departments during Registration).

    • Hostel Registration Form (to be submitted to the respective Hostel Office before collecting keys).

    • Medical File Record (to be shown and verified by a Medical Officer of IIT Bombay during document verification). You will be provided a file to keep the Medical Record, which must be brought for any IITB Hospital visit.

Upon Arrival at the Institute:

• Show the barcode printed on the Visitor Entry Pass (Shared on your registered Email ID) at the Main Gate for entry by you/parents/guardians to the campus.

• Students will be allowed to occupy their respective hostel rooms on 20^th July 2025 (Sunday), 9:00 am onwards.

• Report at the Common Registration Desk located near Hostel 1 (old SAC parking lot) along with the Hostel Registration Form for completing the formalities and collecting room keys. Student volunteers would be around in this area to guide you to your respective hostel/hostel room.

• The Orientation and Registration for courses starts on 21^st July 2025 (Monday).

• ID card generation, original certificate verification, biometric verification, and medical file record shall happen for all the students from 22^nd July 2025 to 26^th July 2025. The detailed schedule will be shared one day before via email.

Additional Information:

     Use our portal https://gymkhana.iitb.ac.in/newbee for information dissemination and resolving queries. Log in with:

1. Username: Your JEE Advanced Roll Number/ UCEED Registration Number

2. Password: Your Date of Birth (in ddmmyyyy format)

• All UG entrants are expected to have their own laptops. (Click here for Recommended Laptop Configuration)

  Loan assistance for the purchase of various IT requirements for study is being planned to help needy students. For more details, you may refer to the following link: https://fap-iitbaa.org/.

• Anti-discrimination guidelines at IIT Bombay

• Gender Cell Guidelines at IIT Bombay

• Security Guidelines at IIT Bombay

Hospital Related Information:

• During the registration process in the hospital, the filled and downloaded medical record form will be checked by the doctors for the recommended vaccination status at IITB Hospital.

• On verification of this record, the doctor will authenticate the records, and a medical file will be created to be retained by the student. This file is compulsory for all hospital visits to IITB Hospital for the purposes of:

  1. Medical consultation

  2. Maintaining medical/ surgical history

  3. For issuing the medical certificate for treatments undertaken at the IITB hospital

  4. To know about any previous drug allergy/ any other allergy

  5. Reimbursement of medicine/ treatments taken at IITB hospital (for medicines not available in IIT pharmacy) or in referred empanelled hospitals outside.

  6. To know about the patient's previous medical/ surgical history in case of an emergency visit to the IITB hospital.

Vaccination Information

• These vaccines are highly recommended as there is a high incidence of these diseases in a closed community, resulting in high morbidity and significant loss of working days for students.

• Recommended Vaccines

  1. MMR (One booster is recommended after 15 years of age)

  2. Chicken Pox

  3. Typhoid

  4. Hepatitis A

• For making a hospital Medical folder

  1. The students are requested to take at least one of the above-mentioned vaccines (Preferably the M.M.R vaccine) before coming to the campus.

  2. Those students who have updated their vaccination records should bring their records for verification.

  3. At least proof of one of the above vaccines is required for making a Medical folder

  4. Those students who don't have a vaccination record/ not taken the above vaccine may be given the vaccine in the IITB hospital on a payment basis.

Checklist of Essential Documents to Bring to Campus:

• Visitor Pass (on phone or printed);

• Following Forms duly filled  by the student and the parent/ guardians:

  1. Declaration form;

  2. Hostel registration form (after SMA payment);

  3. Medical Record Form with immunisation certificates/records.

• Childhood immunisation certificates/records and previous medical records (if any);

• Printout of the seat allotment letter provided by JoSAA/ UCEED/INMO;

• Originals and a xerox copy of all documents/certificates as given in the offer letter.