Information to UG New Entrants (2024-2025)

Information for the UG New Entrants admitted through JEE (Advanced) 2024, Preparatory 2023, INMO 2024, and UCEED 2024 at IIT Bombay to Undergraduate Programmes (B.Tech., B.Tech.+M.Tech., B.Des., and B.S.)

• Schedule for Orientation program (Day 2 & Day 3)


• Details of Fees Payable by UG New Entrants - 2024


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Please read the following information carefully and comply for smooth onboarding:

• A welcome email will be sent to all undergraduate new entrants on their registered email address by 25 July 2024. This email shall contain login details for the IIT Bombay IT services and Hostel room information.


• Your IITB roll number will be your primary identification number in the Institute.

Before Coming to the Institute:

• Visit https://www.cc.iitb.ac.in/page/newentrants to accept IT Access Policy and activate your IT services login ID. Your login ID is your Roll Number (in lowercase), and your initial password will be shared on your registered email ID.


• Logon to the ASC portal https://portal.iitb.ac.in/asc and complete the following tasks without fail.
  
  
  • Fill out personal information and accept the declarations.
  
  
  • Pay the Semester Mess Advance (SMA).

    • It is mandatory to pay SMA as soon as the roll number is generated. In case of any delay due to unavoidable reasons, please note that the last date for SMA payment is 31^st July 2024. Students can inquire about SMA payment with their respective Hostel Managers when they arrive on campus for room allotment.

    
    
    • Students eligible for free messing must pay the SMA and apply for free messing after joining the Institute.
  
  
  • Pre-filled forms are available on ASC Portal. Take print out, affix photographs, put your signature on it, and bring these pre-filled documents on your arrival.
    
    
    • Student and Parent Declaration Form (to be submitted to respective departments during Registration).
    
    
    • Hostel Registration Form (to be submitted to respective Hostel Office before collecting keys).
    
    
    • Medical File Record (to be shown and verified by a Medical Officer of IIT Bombay during document verification). You will be provided a file to keep the Medical Record which must be brought for any IITB Hospital visit.

Upon Arrival at the Institute:

• Show the barcode printed on the Visitor Entry Pass (Shared on your registered Email ID) at the Main Gate for entry by you/parents/guardians to the campus.


• Students will be allowed to occupy their respective hostel rooms on 25 July 2024 (Thursday), 9:00 am onwards.


• Report at the Common Registration Desk (at SBI/SAC Parking Area) along with the Hostel Registration Form for completing the formalities and collecting room keys. Student volunteers would be around in this area to guide you to your respective hostel/hostel room.


• The Orientation and Registration for courses start on 26 July 2024 (Friday).


• ID card generation, original certificate verification, biometric verification, and medical file record shall happen for all the students from 26 July 2024 to 28 July 2024. Detailed schedule will be shared one day before via email.

Additional Information:

• The website to Student Mentor Program website https://smp.gymkhana.iitb.ac.in/index.php has been made to introduce incoming freshers to life at IIT Bombay. This will help you get to know more about the culture at IIT Bombay from a student's perspective!


• Use our portal https://gymkhana.iitb.ac.in/newbee for information dissemination and resolving queries. Login with:
  1. Username: Your JEE Advanced Roll Number/UCEED Registration Number
  
  
  2. Password: Your Date of Birth (in ddmmyyyy format)
  
  
  3.  
• All UG entrants are expected to have their laptops. (click here for Recommended Laptop Configuration)
  • Loan assistance for purchasing various IT requirements for the study is being planned to help needy students. For more details, you may refer to the following link: https://fap-iitbaa.org/.


• Anti-discrimination guidelines at IIT Bombay


• Gender Cell Guidelines at IIT Bombay


• Anti - Ragging Guidelines at IIT Bombay


• Security Guidelines at IIT Bombay

Hospital Related Information:

• During the registration process in the hospital, the filled and downloaded medical record form will be checked by the doctors for recommended vaccination status at IITB Hospital.


• On verification of this record, the doctor will authenticate the records and a medical file will be created to be retained by the student. This file is compulsory for all hospital visits to IITB Hospital for:
  1. Medical consultation.
  
  
  2. Maintaining medical/surgical history.
  
  
  3. For issuing medical certificates for treatments undertaken at IITB hospital.
  
  
  4. To know about any previous drug allergy/any other allergy.
  
  
  5. Reimbursement of medicine/ treatments taken at IITB hospital ( for medicines not available in IIT pharmacy) or in referred empanelled hospitals outside.
  
  
  6. To know about the patient's previous medical/ surgical history in case of an emergency visit to IITB hospital.


• VACCINATION INFORMATION


• These vaccines are highly recommended as there is a high incidence of these diseases in a closed community, resulting in high morbidity and significant loss of working days for students.


• Recommended Vaccines
  1. MMR (One booster is recommended after 15 yrs. of age)
  
  
  2. Chicken Pox
  
  
  3. Typhoid
  
  
  4. Hepatitis 'A'


• For making hospital Medical folder
  1. The students are requested to take at least one of the above-mentioned vaccines (Preferably M.M.R vaccine) before coming to the campus.
  
  
  2. Those students who have updated the record of vaccination should bring their record for verification.
  
  
  3. At least proof of one of the above vaccines is required for making a Medical folder
  
  
  4. Those students who don't have vaccination record/ not taken the above vaccine, may be given the vaccine in IITB hospital on payment basis.

Checklist of Essential Documents to Bring to Campus:

• Visitor Pass (on phone or printed)


• Forms duly filled and signed by student and parent/guardian:
  1. Declaration form
  
  
  2. Hostel registration form (after SMA payment)
  
  
  3. Medical Record Form with immunization certificates/records


• Childhood immunization certificates/records and previous medical records (if any)


• Printout of the seat allotment letter provided by JoSAA/ UCEED


• Originals and a photocopy of all documents/certificates